Coastal Magic

What Is Coastal Magic Convention?

• This event is my way of getting the authors I love to read and talk to close enough for me to hang out with. It was a completely selfish plan that has turned into a annual shindig I’m very proud to be a part of. The goal is to give authors & readers an opportunity to spend time together and make awesome memories. For more info about its origin, click on the “About” page above.

How Much Does It Cost?

• Please check the Registration page on or after June 1st, when General Registration begins, for all pricing and details.

How Can I Attend?

• Readers: General Registration starts June 1st. You simply pay the registration fee and you’re set! Our attendance limit for readers is 250 (300 total, with our authors). If you are not local to Daytona, you’ll need to get a hotel room (we strongly recommend our host hotel – discount room info will be emailed to all registered attendees when it goes live in November.)
• Bloggers: Bloggers register as General Registration unless they’re part of our Featured Blogger Team.
  
  Featured Bloggers/Social Media Team will be chosen in April/May, and will have responsibilities before and during the event to help promote our authors and the event (and will get cool perks for their efforts). You can fill out this form if you’re interested in a Featured Blogger spot. Positions are limited.
• Vendors: If you are interested in having a vendor table during our weekend, you can see the pertinent info and interest form HERE.
• Authors: I have gotten MANY questions about how authors are selected for Coastal Magic. Here are the basics:
  • We do not have open registration for Featured Author positions. I try very hard each year to put together a dynamic and diverse Featured Author group that includes both established and newer/local authors. I also include authors from a wide range of sub-genres, publishing paths, and readership groups. The most effective way for me to do this is by invitation. This is not a popularity contest or gatekeeping — it’s a way for me to ensure we have a little something for everyone represented during the weekend. ❤
  • A few rounds of invitations are sent between January and March to returning authors, authors on my own “wish list”, and authors requested on our attendees’ feedback forms. The additional invitations may go to authors who’ve contacted me, who I believe will help create a fun and interesting lineup for our attendees. Every year I discover fantastic “new-to-me” authors thanks to their emails, it’s one of my favorite parts of this gig!
  • If you’d like to be considered for Feature Author status (listed on the Featured Author page, guaranteed space at public signing, participation in panels/meet & greets) please use the form on our contact page (there’s a tab, above), or this interest form. Our goal is 50 Featured Authors. The contact page will be updated when Featured Author spots are full. (The interest form in ongoing, so check the contact page to see if our list is full for any particular year.)
  • I will be keeping a contact list, once we reach our Featured Author limit, in case of cancellation. Authors on this list may be contacted at any point, if a space becomes available.
  • *NOTE* Contacting me does NOT guarantee you a spot as a Featured Author or addition to the contact list. I will make all final decisions based on individual communication with authors.

Can I Get A Refund?

• Yes, with limitations. You can request a full refund up to 30 days from the time you pay for your registration. After that, you are welcome to transfer your registration to a friend. See the transfer info below. The last date to request any refund will be December 31, regardless of what date you registered. After that point, I’ll be paying the balances due for the convention, and will not have money available for refunds.

How Do I Transfer My Ticket To A Friend?

• Yes. If you’re unable to make it to the convention after you’ve registered, and would like to send a friend in your place, simply email me at CoastalMagicConvention at gmail dot com with your information. I’ll need your order #, your name, your email, and the corresponding information for the person coming in your place. There may be additional information needed, depending on final details for the convention.

Is There A Charge For The Public Book Signing?

• No. The signing is completely free to attend and open to the public, as well as to those attending the full Coastal Magic Convention. All Featured Authors will be participating. Some authors will have their own print books to buy at their table (may also have ebook or audiobook downloads), some will have books at the bookseller table, which can be purchased and taken to the author’s table for personalization. Please limit the books you bring into the signing from home to 3. Books by participating authors will be available to purchase before and during the signing.

Are Meals Included In My Registration?

• One meal is included with your registration. We have an Author/Reader lunch on Saturday. The hotel has an on-site restaurant, there are food delivery services available, and there are many restaurant options a short drive/ride up the beach.

How Much Time Will I Actually Get With Each Author?

• All the panels and meet & greets are designed to not only create discussions, but give time to chat. There will also be time between panels for catching up with both authors and other readers. Additionally, there are activities designed to allow casual conversation with participating authors. While I can’t give you an actual number of minutes, you’ll have many opportunities for face-to-face time with your favorite authors.

Do you have an Harassment Policy?

• As much as I hate that it’s necessary in this day and age, yes, we do.
  
  EVERY report or observed instance of harassment WILL be investigated to the best of my ability.
  
  If any attendee is found to be harassing another attendee they will be asked to leave the event space and no refund will be issued. We will NOT tolerate harassment of any kind. This includes, but is not limited to, unwanted or inappropriate attention, verbal abuse, and unwanted or inappropriate physical contact. Put simply, BE NICE TO PEOPLE! Respect each other’s personal space and feelings. There may be times when some of us have differences of opinions. That’s ok… it’s what makes things interesting. We can discuss these differences without attacking each other. We can also appreciate each other without encroaching on personal space. Each person is here for a weekend of fun and relaxation. We are dedicated to giving everyone the freedom to interact with each other in a safe, comfortable environment.

Do you have a Privacy Policy?

• Yes. Due to the increasingly invasive nature of some social media, and also just because it makes sense, we have instituted a privacy policy. Yes, Coastal Magic is a public event, but that means we have a responsibility to make everyone comfortable engaging with each other. This means give each other the courtesy of asking before taking a picture of them, and before posting pictures into public online photo albums and/or social media platforms. There are authors who use pen names, and bloggers/readers who use screen names, for the sole purpose of keeping their professional and public lives separate. In order to ensure we ALL have a good time, please respect the choices of your peers. Ask before you click “post”. If you have been asked NOT to post a picture of someone, and you do it anyway, it will be considered an act of harassment and will be treated accordingly.

Do you have plans in place for attendees with special needs?

• Our goal is to make our event available to all readers. We will address each attendees needs, as they are presented to us, and will make whatever adjustments/allowances may be necessary. This includes, but is not limited to, easily accessible seating, assistance with crowd management, alternative lunch choices, or even just a quiet place to step away to. Please contact Jennifer via the form on the “Contact” tab to discuss what needs you may have.

If you have other questions or need anything clarified, please email me at
CoastalMagicConvention at gmail dot com